Executive Assistant Job at JLL – in Bengaluru, Karnataka
We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 91,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!
What this job involves:
We are JLL. Our operations are spread across 16 countries in Asia Pacific and staffed by over 40,000 employees. It’s no surprise that our Regional Executives need support! Managing their time and location is a full time responsibility for any energetic and experienced support professional.
In this role, you will support our senior executives. Based out of our Singapore location, you will be a key part of the team providing a broad range of support and enablement.
Controlling the Schedule
Have you supported C-suite individuals in managing their schedules, travel plans, and meetings? With responsibility for the itinerary and calendar, you will be the go-to person when stakeholders need access to the Executives. You will need to have an iron grip on the diaries of the senior leadership to ensure the Executives aren’t overwhelmed.
The Executives’ travel plans will be your responsibility too. Transport will need to be organised, visas achieved, accommodation booked and client entertainment accounted for – all within budget and time lines.
Meetings and their Management
Meetings, workshops, events – how much can you handle? Unsurprisingly, our leaders have a lot of them! You will need to understand how to prioritise these events; setting expectations to ensure deadlines and deliverables are met.
In addition, you will need to make sure the meetings, workshops and events are well prepared and conducted. “Is the right technology and materials available? Is there a set agenda? Who will take the minutes?” – It’s these types of questions that you will need to be able to answer.
Hosting our Guests
How well do you host? Overseas visitors regularly come to meet with our Executives. Instinctively, you will understand the importance of a positive guest experience in maintaining strong business relationships. Embracing this ethos, you will ensure all of their needs are catered for, including securing meeting rooms, hotels, transfers, and so on.
How well do you work in a team? In this role, you will work closely with other Executive Assistants to ensure a number of administrative tasks are completed. Included in this are the coordination of signatories to legal documents, sourcing office supplies and ensuring the office environment is maintained in line with our policies & procedures. You’ll also help with the on-boarding of new team members within our leaders business units.
Sound like you? To apply you need to be / have:
Knowledgeable and experienced
You should have a relevant Diploma and experience of working with a department head in a large international organization for 8 – 10 years of relevant experience . IT skilled and any experience or certification in other presentation related software applications or systems would go a long way.
Your proactive nature means you will need little management oversight. You are also able to adapt to a multi-cultural and team-oriented environment.
A positive thinker and strong communicator
Are you a confident, energetic and customer-oriented? Can you interact with stakeholders across all levels? A great match for this job would be someone who has a well-presented, approachable manner as well as superb written and spoken English communication skills.
You have the ability to work under pressure, multi-task and meet tight deadlines in a fast-paced environment. You are meticulous with an ‘eye’ for detail, positive and solution orientated. You are somebody who is calm and we can trust to handle confidential and sensitive information with discretion. Clear written and verbal communication skills across a variety of mediums is a must.
Having worked with other senior leadership, you will understand the necessity of managing workloads outside of normal office hours. Accessibility is key to these individuals and you will be ready to provide professional support at all times.
What we can do for you:
At JLL, we make sure that you become the best version of yourself by helping you realise your full potential in a fully entrepreneurial and inclusive work environment. If you harbour passion for learning and adapting new technologies, JLL will continuously provide you with platforms to enrich your technical domains. We will empower your ambitions through our dedicated Total Rewards Program, competitive pay and benefits package. It’s no surprise that JLL has been recognized by the Ethisphere Institute as one of the 2019 World’s Most Ethical Companies for the 12th consecutive year.
What you can expect from us
We succeed together and believe the best inspire the best, so we invest in supporting each other, learning together and celebrating our success.
Our Total Rewards program reflects our commitment to helping you achieve your career ambitions, recognizing your contributions, investing in your well-being and providing competitive benefits and pay.
We can’t wait to see where your ambitions take you at JLL. Apply today!
Company: JLL –
Company Location: Bengaluru, Karnataka